MONTOUR SCHOOL DISTRICT USE OF SCHOOL FACILITIES PROCEDURE # 707
The policy of the school district regarding utilization of its buildings and facilities by non-school related groups shall permit the maximum usage of such facilities for the benefit of the community at large. Community organizations shall be permitted to use school facilities for worthwhile purposes when such use does not impede or interfere with the school's programs.
The policy will be administered in such a manner that no one organization will monopolize the use of the facilities and preference will be given to organizations made up exclusively of residents of Robinson Township, Kennedy Township, Ingram Borough, Pennsbury Village and Thornburg Borough.
It should be noted that any group requesting "seasonal" usage may be subject to cancellation of permit due to previously unscheduled school events or change in school activities calendar.
The school district reserves the right to charge fees. Fees are to be paid in the Business Office one week in advance of requested date (s).
Procedures to Request Use of School Facilities
1. Contact the Superintendent's office or Montour's web-site for an application. Send the completed application request to the Superintendent's office thirty (30) days prior to the date(s) requested. The application includes all of the following information:
a. Name of Group.
b. Contact Person's Name, Address & Phone Number
c. Date(s) and Times requested.
d. Particular facility and resource requested; be specific, (Faci1ity): High School, David E. Williams, Forest Grove, Burkett, Ingram and (Resource): gym, field, and cafeteria.
e. Anticipated number of individuals that will be utilizing the facility.
f. Signature of responsible officer.
Facilities can only be used between the hours of 3:00 P.M. to 10:00 P.M. weeknights and 8:00 A.M. to 4:00 P.M. on Saturdays. The school facilities are closed to all groups on school holidays unless special arrangements are approved in advance by the School Board.
2. Upon tentative approval by the board, each organization shall furnish written proof of insurance coverage for the requested activity. Minimal liability is $500,000.00 combined single unit for bodily injury and property damage. The school district shall be named as insured and each organization shall indemnify and hold harmless the school district from any liability arising out of the use of the facility. Policies are to be sent to the Superintendent's office and must be received no later than seven days before the scheduled event.
Facility Usage Rules 1. No smoking or alcoholic beverages will be permitted in or on the school district property.
2. Running and "horse play" is strictly prohibited in the schools.
3. The school district accepts no responsibility for loss or damage to articles of personal property or valuables while in or on school district properties.
4. All persons using the gym floor must wear gym shoes which will not mark the floor.
5. Persons using the gyms or pool are not permitted in any other part of the building except those areas.
6. Youth groups waiting to use the gym or pool are not allowed into those areas until a supervisor or person in charge is present.
7. The group is responsible for ensuring that the facility is left in the same condition it was found. Papers and garbage must be cleaned up.
8. ANY DAMAGE TO THE SCHOOL FACILITIES CAUSED BY THE ACTIVITY TAKING PLACE IS THE RESPONSIBILITY OF THE SAID REQUESTING ORGANIZATION.
9. Failure to cooperate fully with the above rules and regulations shall be sufficient reason for suspension or revocation of future permits.
Documentation & Scheduling of the Facilities
Mr. Lou Cerro is the first point of contact for any group wishing to use our facilities. All paperwork as required by this policy will be sent to the Superintendent's office. The Superintendent's office will keep a record of all groups using our facilities on file. All paperwork as required by this policy will be in that file.
At the discretion of the Superintendent, he or she may delegate the scheduling of the facilities to the Athletic Department for the gyms and fields, and to the Building Principals for the cafeterias, band rooms, libraries, auditoriums or class rooms. Copies of the final schedules for each facility must then be sent to the Superintendent's office for permanent record purposes.
The FEE SCHEDULE for the school district facility usage is as follows:
Definitions: * Liability Insurance Required*
Category I: Montour School District sponsored activities Montour School District Sanctioned Booster Groups PTA groups *Non Profit Community Youth Programs * Category II: *Non Profit Resident Groups* Category III: *All Community- for Profit Individuals or Organizations * * Summer Camps run by Montour Coaches for District Students * Category IV: *All Private - for Profit Individuals or Organizations *
July 15th - 30th
ALL FEES SUBJECT TO CHANGE All sanctioned booster groups and the PTA may use Montour Facilities free of charge for fundraising activities. Payment for janitor, maintenance or security services may be assessed according to a fixed rate. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Tuesday, September 7, 2010
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